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Freedom Of Information

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Introduction

The City of Liverpool College is committed to making available as much Information about College activities as possible generally available to the public, either through published documents – including those published on the College website – or upon written request.


Freedom of Information Act 2000: Publication Scheme

Adopting a publication scheme is a requirement of Section 19 of the Freedom of Information Act 2000. The purpose of the Act is to promote greater openness by public authorities, which include further education colleges.

In October 2008, The City of Liverpool College adopted the Model Publication Scheme produced by the Information Commissioner’s Officer for further education colleges. The Scheme provides a description of the “classes” or types of information the Information Commissioner expects colleges of further education to make available.

The model publication scheme can be found here: https://ico.org.uk/media/for-organisations/documents/1153/model-publication-scheme.pdf

In addition to the model scheme, organisations are obliged to produce a guide to the specific information held under each class of information identified in the scheme, and the following pages should be treated as this guide.

This guide is not an exclusive list of information that can be requested.


How to Access Information

The College will make available information it holds whether or not listed in the Guide to the Publication Scheme, unless identified as not available under one of the exemptions provided for by the legislation.  Any documents routinely available to the public are noted in the Guide by way of descriptions in the different classes of information.


Main classes of Information

The College is committed to making information about college activities freely available to the public, either through published documents or upon request.

Main classes of information:
  1. Who we are and what we do
  2. What we spend and how we spend it
  3. What our priorities are and how are we doing
  4. How we make decisions
  5. Our policies and procedures
  6. Lists and registers
  7. The services we offer
Further Information

More information about the Freedom of Information Act is available on the Information Commissioner’s website at: www.ico.gov.uk


Responsibilities

All staff working at the College have a responsibility to ensure compliance with the legal responsibilities of the Freedom of Information Act.

The Director of Information Technology is responsible for compliance within the organisation and ensuring all aspects of the Act are adhered to.  Responsibilities include:

  • Ensuring the model publication scheme meets the specific requirements and needs of the College
  • Acknowledging, recording and coordinating responses to requests
  • Organising briefings, training and awareness raising events.

Timescales

The college will respond to any requests for information in accordance with the Act’s requirements of 20 working days.

In cases where there is an absolute exemption or other qualified exemption together with a public interest reason for not releasing the information, we will inform the requestor of our reasons in writing within the 20 working day limit.


Charges

For most searches the college will not issue charges. However, where the quantity of work required to satisfy the request is greater than 18 hours (equating to £450 of staff time), the College will either refuse to provide the information or charge for its collation.

In all cases, the College will consult the requestor to discuss its decision and reasons. We will also offer advice on how the request could be modified to avoid charges or refusal.

For more information on charges and reasons re application, see ICO guidance note: https://ico.org.uk/media/1635/fees_cost_of_compliance_exceeds_appropriate_limit.pdf

Contact

It is the College’s intention to maximise availability of documents electronically on this website. In the meantime, if you wish to request information under the Freedom of Information Act or if you have any questions or comments about this scheme, please put your query in writing to:

The Director of Information Technology, The City of Liverpool College, Roscoe Street, Liverpool, L1 9DW or email: foi@liv-coll.ac.uk

Appeals and Complaints

You can appeal about the range, amount and format of information we have sent following a request. You can also appeal about the way a request was handled – for example, the time it took to respond, or the way letters were worded.

If you are not happy with how the College dealt with your request, write to the address below setting out your reasons. Please include the original reference number provided in all correspondence with you.

Freedom of Information Appeals should be sent to: The City of Liverpool College, Roscoe Street, Liverpool, L1 9DW.

The appeals process involves a formal review of the College’s response by a senior manager to  the original request. You will receive a formal reply detailing our decision within 20 working days.

Outcome of review will be one of the following:

  1. To uphold the College’s original response, with an explanation as to why we believe it fulfilled your request.
  2. Where it is evident we did not provide an appropriate response, in compliance with the Act, or provide a high quality, timely service and make any necessary corrections, apologise and where appropriate, provide you with the information requested.

Complaints Outside of College

If the College is unable to resolve your objection(s), put your complaint in writing to the Information Commissioner’s Office – the independent body that oversees the Freedom of Information Act – at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF